NIBRT Privacy Policy
1. Introduction
This website (hereinafter the “Website“) is provided by National Institute for Bioprocessing Research and Training Ltd (hereinafter “NIBRT”, “we”, “us” or “our”). By visiting the NIBRT website, you are accepting the terms of the Website Data Protection Statement. Please note that this website contains external links to other websites and NIBRT is not responsible for the data protection policies of these external websites.
2. What information do we collect?
We collect information in the following ways:
Information you provide: This includes information you provide when you sign up for events, apply for training, subscribe to news updates or make an enquiry;
Information we get from the use of our services or our partners. We collect information about you when you use our website, make applications and visit our facility. Additionally, we may receive information from your employer, funding body or your place of study.
The information we collect may encompass;
Contact – Name, address including Eircode, telephone number, date of birth, email address and areas of interest;
Application – job title, responsibilities, current & previous employers, education details, academic transcripts and proof of unemployment;
Identification – date of birth, ppsn, passport and proof of address;
Payment – credit card details;
Facilities – sign-in, access cards, attendance, dietary, laboratory wear sizes, CCTV footage and health & safety data;
Website – pages visited on our websites, date and time of visits, IP address, browser and device information, cookie data, language settings, previous website and time zone;
Feedback – market research and other feedback regarding our performance;
Photographs.
3. How do we use this information?
We process personal information for various purposes, each with its lawful basis;
| Purpose | Lawful basis |
|---|---|
|
Necessary to take steps at your request prior to entering into our contract with you and for the performance of our contract with you; |
|
Necessary to take steps at your request prior to entering into our contract with you and for the performance of our contract with you; |
|
Necessary to take steps at your request prior to entering into our contract with you and for the performance of our contract with you; |
|
Requires your consent |
|
Necessary for the purposes of our legitimate interests of conducting our business. |
| Providing our Website | Necessary to make available the functionalities of the Website requested by you. |
| To improve our services and website | Necessary in our legitimate interests in enhancing our Website. |
| Tracking of personal data in the event of actual or attempted unauthorized access to our servers | Necessary in our legitimate interests in safeguarding our Website. |
| Use of event photographs | Necessary in our legitimate interests in promoting our business. |
We use personal information for the purposes of training programmes. This activity takes place on our NIBRT Online Academy (“NOA”) website and the data processing is detailed in the notice available, here.
4. How do we protect your information?
We employ multiple security measures to maintain & safeguard your personal information when you place an order or access your personal information.
Payment information is securely transmitted to our payment gateway, Stripe. Stripe will store and process your information in accordance with its Privacy Policy. We don’t store payment information, only the information needed to identify which information you have stored in Stripe (such as your credit card type, and last four digits).
National Institute of Bioprocessing & Training and will continue to take, all reasonable steps (which includes relevant technical and organisational measures) to guarantee the safety of the information you provide to us and we will only use the information for the intended purpose.
While we take reasonable steps to ensure information safety, please note that the internet inherently carries some level of risk, and we cannot guarantee 100% security for information transmitted online.
Our mailing list is only accessible to administrators via our Email Marketing software and is not shared with other organisations.
5. How long do we keep your information for?
When we collect your personal information, the length of time we retain it is determined by a number of factors including the purpose for which we use that information and our obligations under other laws.
We do not store personal information in an identifiable format for longer than is necessary.
We may need your information to establish, bring or defend legal claims. In these cases, we will retain your personal information for 6 years after the date it is no longer needed by us for any other purposes listed under “How do we use this information?” The only exceptions to this are where the law requires us to hold your personal information for a longer period, or delete it sooner or you exercise your right to have the information erased and we do not need to hold it in connection with any of the reasons permitted or required under law.
6. Do we disclose any information to outside parties?
We use trusted third parties who assist us in operating our website, conducting our business, or servicing you, so long as those parties agree to keep this information confidential as part of their contract with NIBRT. We may also release your personal information where compliance with legal requirements is a necessity. We also reserve the right to enforce our site policies in order to protect our rights and the rights of other individuals in a manner that is safe and compliant with the law. We store information within the European Union or transfers outside the EU are covered by appropriate transfer mechanisms.
Non-personally identifiable visitor information may be provided to other parties for marketing, advertising, or other uses. For example, we may disclose the total number of visits to our website.
We do not sell, trade, or otherwise transfer to outside parties your personally identifiable information, other than as noted above with our contracted third parties.
7. External services or content on our Website
We include third-party services and/or content on our Website. When you use such third-party services or when third-party content is displayed, communication data are exchanged between you and the respective provider for technical reasons.
The respective provider of the services or content may also process your data for their own additional purposes. While we attempt to configure services to limit communication for non-essential purposes, we cannot control data collected and processed by third parties.
For details on the scope and purpose of data processing by third-party providers, consult their privacy statements.
8. What are your rights?
The following rights are in general available to you according to applicable data protection laws:
- Right of information about your personal data stored by us;
- Right to request the correction, deletion or restricted processing of your personal data;
- Right to object to a processing for reasons of our own legitimate interest, public interest, or profiling, unless we are able to prove that compelling, warranted reasons superseding your interests, rights and freedom exist, or that such processing is done for purposes of the assertion, exercise or defence of legal claims;
- Right to data portability;
- Right to file a complaint with the Data Protection Commission (DPC);
- You may at any time with future effect revoke your consent to the collection, processing and use of your personal data. For further information please refer to the purposes above describing the processing of data based on your consent.
If you wish to exercise your rights, please address your request using one of the contact options below.
9. Contact
For any questions you may have with respect to data protection, please use the provided contact form or contact our Data Protection Team at the following address:
National Institute for Bioprocessing Research and Training Ltd
Fosters Avenue, Mount Merrion, Blackrock, Co. Dublin, Ireland, A94 X099
Phone: +353 (0) 1 215 8100
Email: gdpr@nibrt.ie
For further information regarding the provider of the Website visit www.bigdog.ie.
10. Amendment of Data Protection Statement
We may update our Data Protection Statement from time to time. Updates of our Data Protection Statement will be published on our Website. Any amendments become effective upon publication on our Website. We therefore recommend that you regularly visit the site to keep yourself informed on possible updates.
Data Protection Information Notice for Employees and Former Employees
Last updated September 2023
