HR Administrator

HR Department

Vacancy Summary

The National Institute for Bioprocessing Research and Training (‘NIBRT’) is a global centre of excellence, headquartered in Dublin that provides training and research solutions to the global biopharmaceutical manufacturing sector. NIBRT has over 100 of the most talented employees in the sector with ambitions to expand this number further in the next 5 years. NIBRT’s HR department is a key strategic partner in delivering an ambitious five-year business plan playing a central role in building and maintaining a respectful, enriching and inclusive culture for all of NIBRT’s employees and students.  NIBRT HR are current Award holders of both a Best Flexible Working Policy Award (HR Leadership & Management Awards 2022) and HR Achievement Award for innovative and flexible work practices (2022 Pharma Industry Awards). #lifeatnibrt on LinkedIn

Position Available

HR Administrator


Dublin, Ireland


HR Department

Hiring Manager

Elaine O’Farrelly, Senior HR Specialist

Contract Type

Permanent full-time position

Application Date

Open for applications

Interview Dates

As soon as available (position to be filled as soon as possible)

Salary & Benefits

Competitive salary and excellent suite of benefits including pension, private health insurance, income protection scheme, 25 days annual leave plus up to 3 additional company days off, generous training and career development supports, flexible working hours and work from home set up supported.

Role Purpose

Reporting to the Senior HR Specialist, the HR Administrator will play a critical role in delivering the employee experience required to retain our talented team. The HR Administrator will be independently responsible for all HR administration and for supporting the Senior HR Specialist, HR Director, department Managers and staff on a range of people and culture projects and initiatives.  This can be a hybrid role, operating both onsite and from home at the preference of the role holder.

When asked in last year’s Employee Engagement survey, NIBRT employees rated their satisfaction with the existing HR team at 100%. The team are looking for a HR professional to join this team who is customer service oriented in their approach, who knows that every employee interaction, big or small, is an opportunity to influence their satisfaction with NIBRT as their chosen employer.  

The successful candidate will enjoy being the primary HR administrator in NIBRT and providing a professional HR service to all research and training colleagues.  You will join a HR team in the Biopharmaceutical space –in which NIBRT is uniquely positioned, interfacing between academia and pharma industry on a global level making it a stimulating and enriching environment to grow and develop yourself as a HR professional, supporting the NIBRT team.

Key Responsibilities

  • Work closely as a team with the Senior HR Specialist and HR Director.
  • Act as the first point of contact for all day-to-day administration employee queries.
  • Deliver on employee on-boarding tasks, including contracting, work permits, file setup, database record entry, induction, and site orientation.
  • Maintain and update the (TMS) HR system of all employee records.
  • Provide HR response, with guidance from HR Specialist, on interpretation and application queries re. NIBRT policies and procedures and employment law.
  • Identify, review, and modify HR processes to ensure they meet the needs of the organisation and are as efficient and effective as possible.
  • Work with NIBRT’s external Wellbeing partner to identify relevant activities, plan events, communicate and ensure participation of employees.
  • Additional ad hoc HR administration and workshop/project work as assigned.

Essential Criteria

  • Third-level qualification or evidence of continuous learning desirable – HR specific qualification/chosen career path preferred.
  • A minimum of 1 to 2 years’ specifically of HR administration experience, in a HR Department as part of a HR team.
  • Good understanding of general company HR policies and procedures and employment law
  • Strong time management skills with the ability to prioritise own work
  • High attention to detail, with the ability to work on own initiative unsupervised and be capable of achieving deadlines unprompted
  • Engaging communication style and interpersonal skills
  • Interest in HR as a longer-term career path, desire to develop HR skills, appetite to get own ideas and suggestions heard and actioned.

Desirable Criteria

  • Adaptable approach, execution oriented and resilient, positive and proactive  – responsive and service minded
  • Excellent written, numerical, reporting and analytical skills

Required Skills & Competencies

  • Must have the ability to remain focused, professional, tactful and discrete when handling sensitive and/or confidential information

How To Apply?

To apply for this position please forward your CV and cover letter to

Please include your name and the position which you are applying for in the subject line. Please note that the successful candidate may be required to supply parchments of degrees/qualifications/work permits.

Informal enquiries can be made in confidence by contacting our Project Manager, Therese Keohane at

NIBRT is an Equal Opportunities Employer.

Awards and Recognition

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